Property Owners, Managers, & Other Partners

IHDA-Assisted Multifamily Rental Housing

IHDA and its Asset Management department welcome you to this page which outlines key information and helpful resources for the management of IHDA-assisted multifamily rental housing.

Scope

The Asset Management department is responsible for ensuring effective and efficient program administration and long-term compliance for the largest portfolio of affordable multifamily rental housing in the state of Illinois. This work encompasses physical, financial, and operational compliance oversight for properties that utilize a variety of financial instruments including debt, equity, and operating subsidy. The Asset Management department works in partnership with property developers, owners, and managers as well as other funders, interagency groups, and stakeholders.

Structure

The following teams comprise the Asset Management department:

  • Executive (EXEC): Establishes strategic direction to inform organizational structure, scope of work, tactical approaches, and special initiatives; advises and empowers operationalizing through a positive and productive team culture.
  • Strategic Solutions (SS): Serves as a proactive and responsive strategy driver through cross-functional leadership and consultative support.
  • Portfolio Analysis (PA): Ensures viability of property portfolio through financial analysis, insurance oversight, reserves administration, loan servicing, and asset repositioning.
  • Program Administration and Physical Inspections (PAPI): Develops, administers, and monitors ongoing rental subsidy programming, as well as oversees physical conditions compliance.​
  • Project Operations Compliance (POC): Monitors operations for applicant/tenant/unit/property levels for rental projects assisted with bonds, grants, loans and/or tax credits.

Mission

Ensure effective and efficient program administration and long-term compliance for the largest portfolio of affordable multifamily rental housing in Illinois.

Vision

Take a structured and strategic approach to preserve the IHDA investment in and to achieve optimal benefits for residents in partnership with property owners/agents.

Values

Principles of communication, accountability, and consistency inform decision-making, shape culture, and drive work.

Additional Informational Resources

Departmental Orientation

FY 22-24 Strategic Plan and Appendix

FY 22-24 Objectives and Key Results (OKR) Snapshot

FY 22 Priority Initiatives

FY 23 Priority Initiatives

IHDA and its Asset Management department are excited to announce the 2024 Compliance Connection resource portal which outlines annual compliance requirements and options for our valued partners – property owners and managers. Please check out the link below to access related information and documentation including guidance on use:

2024 Compliance Connection

None at this time.

It is the responsibility of the Owner/Agent of an IHDA development to provide timely and proactive communication to IHDA regarding property emergencies, specifically those that constitute an exigent health and safety risk to tenants, result in sudden operational or financial losses, and/or render a unit or building uninhabitable, even if temporary.

To that end, within five (5) business days of a casualty loss event, such as a fire or flood, that renders unit(s) uninhabitable, the Owner/Agent must submit a completed Notice of Casualty Loss to their Asset Manager.

Once repairs of the damages are completed, the Owner/Agent must submit a completed Notice of Completed Repairs-Casualty Loss along with an updated Certificate of Occupancy from their municipality dated after the repairs are completed.

Notice of Casualty Loss

Notice of Completed Repairs-Casualty Loss

NEW Online Reserve Account Withdrawal Form

Online Reserve Request Training Video

Reserve Request Instructions

Reserve Request Q & A Session Sign Sign-Up Sheet

  • Bring your questions about the new form or process to discuss with IHDA staff.
  • The dates and times can be found on the Sign-Up Sheet. lease use the link above to sign up for your preferred session.

Reserve Account Withdrawal Form

  • Please note that IHDA will no longer accept requests with this form through email as of November 4, 2024. 

Signature Authorization Form

W-9 Form for Direct payment or Reimbursement  

Automated Clearing House (ACH) Enrollment Form for Payment Debit and Credit Including Escrow Disbursement

Schedule of Expenses

Annual Certifications

Consolidated Certificate of Compliance 

Tenant Profile Compliance Report (HOME, CDBG, NHTF, NSP)

Ownership Structure Certification (Exhibit C)

Certification of Incumbency for Document Execution Authorization

HOME and NHTF Lease Rider

HOME Annual Student Certification

Rental Schedules

Instructions for Rent and Utility Allowance Request

Rent and Utility Allowance Request

Utility Allowance Summary

Management Agreement Extension

Management Agreement Extension and Amendment

Tenant Management

Tenant Selection Plan – Other Program

Tenant Selection Plan – Other Programs – Exhibits and Addendums

Tenant Selection Plan – Section 8 Moderate Rehabilitation Developments

Affirmative Fair Housing Marketing Plan (AFHMP) Initial and Ongoing

Management Plan Requirement Guidelines

Addendum to Management Plan Average Income Test Commitments

Section 8, Mod-Rehab Tenant File Guidance

HOME, NHTF, CDBG, NSP, IAHTC Tenant File Guidance

LIHTC, TCAP, 1602 Tenant File Guidance

Recommended Tenant File Setup

Quarterly Occupancy and Waitlist Reporting

HUD Fair Housing Poster – English

HUD Fair Housing Poster – Spanish

Sample Wait List Form

VAWA Model Emergency Transfer Plan – PDF Version

VAWA Emergency Model Transfer Plan – Word Version

Tax Credit

Tenant Income Certification

Acceptable Forms of Income and Asset Verification

Asset Certification

Building Data Report

Tax Credit Annual Compliance Fee Payment and Mailing Instructions

Tax Credit Unit Agreement

Certification of Student Eligibility

If you are in the process of changing management agents or company for an active IHDA-funded development, please know that the following documents below need to be completed and submitted to IHDA for approval.

If the proposed new property manager does not actively manage any current IHDA developments, they must be approved by Asset Management prior to completing the remaining steps. The property manager must first complete the Property Management Questionnaire below and submit it, and the supporting documents referenced within, to the Compliance Analyst assigned to the development. If you do not know the assigned Compliance Analyst, submit the questionnaire to ComplianceConnection@ihda.org.

Property Management Questionnaire

If the proposed new property manager does actively manage current IHDA developments, to begin the process please, download and complete the following documents which are required by IHDA for a management agent change. Please fill them out and submit them to the Compliance Analyst assigned to your development. If you do not know your Compliance Analyst, please submit the documents to ComplianceConnection@ihda.org

Please make sure that all documents are signed by managing agents and owners prior to submitting.

Please submit one email for each individual development containing the documentation. Once the documents have been reviewed and approved by the IHDA Asset Management department, IHDA will send a notification letter confirming the approval of these documents that coincide with the change of property management.

Please direct any questions to your Compliance Analyst or to ComplianceConnection@ihda.org if you do not know your Compliance Analyst.

IHDA Properties For Sale

The properties listed below are owned by the Illinois Housing Development Authority (“IHDA”) and are available for purchase. Jones Lang LaSalle manages this on behalf of IHDA and questions relating to properties listed should be directed to Michael Klaskin at Jones Lang LaSalle.

Michael Klaskin
Senior Director
JLL Capital Markets
150 North Riverside Plaza
Suite 2500
Chicago, IL 60606
T+1 847 525 5053
Michael.Klaskin@jll.com


Lakeview Senior Apartments

Prestwick Senior Apartments

Riverdale Manor

Valley Ridge Senior Apts.

2024 Management Bulletins

Management Bulletin 590 (10/7/2024)

Reserve Request New Intake Form

Management Bulletin 589 (9/24/2024)

Important Update: Revised HOTMA Compliance Date – HUD Notice H 2024-09

Management Bulletin 588 (9/10/2024)

Updated HOTMA Resources and Compliance Requirements

Management Bulletin 587 (9/5/2024)

Multifamily Financing – Soft Funds Update

Management Bulletin 586 (8/15/2024)

Implementation of HOTMA Guidelines

Management Bulletin 585 (8/7/2024)

Insurance Requirements for IHDA Projects – Renewals

Management Bulletin 584 (7/23/2024)

Routine Hardware Maintenance

Management Bulletin 583 (7/23/2024)

Notice Regarding Alleca Consulting

Management Bulletin 582 (6/5/2023)

Asset Management Feedback Opportunity

Management Bulletin 581 (5/28/2024)

Routine Hardware Maintenance

Management Bulletin 580 (5/24/2024)

HUD 2024 Income Limits

Management Bulletin 579 (5/13/2024)

Waiver of Qualified Contract for Portfolio Risk Management Requests

Management Bulletin 578 (5/8/2024)

Reminder of 2024 LIHTC and Compliance Connection Deadlines

Management Bulletin 577 (5/1/2024)

Temporary Reduction in Check Run Frequency

Management Bulletin 576 (5/1/2024)

Green and Resilient Retrofit Program GRRP

Management Bulletin 575 (4/15/2024)

Reserve Request Withdrawal Form

Management Bulletin 573 (4/11/2024)

DMS Maintenance and Annual Disaster Recovery Testing

Management Bulletin 574 (1/26/2024)

NSPIRE Updates: Current Changes and Upcoming Transition

2023 Management Bulletins

Management Bulletin 572 (12/20/2023)

Issuance of 2024 Compliance Connection

Management Bulletin 571 (12/19/2023)

Important Notice: Temporary Delay in Reserve Request Processing

Management Bulletin 570 (12/15/2023)

2024 Social Security COLA Increase

Management Bulletin 569 (10/12/2023)

Updated Guidance on Property Emergencies

Management Bulletin 568 (10/3/2023)

CBPP: LR Grant Program

Management Bulletin 567 (9/26/2023)

New State HVAC Requirements, Effective 1/1/2024

Management Bulletin 566 (9/18/2023)

Notice: IHDA Confidential Delivery Server (BDS) Scheduled Maintenance

Management Bulletin 565 (6/30/2023)

2023 Income Limits for NSP Programs Only

Management Bulletin 564 (6/28/2023)

HUD 2023 Income Limits

Management Bulletin 563

2023 Security Deposit Interest Rate

Management Bulletin 562 (4/26/2023)

On-Site Compliance Monitoring Reviews Resume May 1, 2023

Management Bulletin 561 (4/19/2023)

HUD Tenant Selection Plan (TSP) Addendum

Management Bulletin 560 (4/6/2023)

Notification Regarding Property Emergencies

Management Bulletin 559 (3/21/2023)

The VAWA Reauthorization Act of 2022 (VAWA 2022)

Management Bulletin 558 (3/21/2023)

Updated Combined LIHTC HOME Manual Release

Management Bulletin 557 (2/21/2023)

COVID-19 Antigen Test Kit Ordering Portal for Section 202 Housing for the Elderly

Management Bulletin 556 (1/10/2023)

Correction: 2023 Compliance Connection

2022 Management Bulletins

Management Bulletin 555 (12/20/2022)

Issuance of Compliance Connection

Management Bulletin 554 (12/9/2022)

Courtesy Notice: DMS Online Outage

Management Bulletin 553 (11/10/2022)

2023 Social Security COLA Increase

Management Bulletin 552 (11/3/2022)

Updated Form: Tax Credit Unit Agreement

Management Bulletin 551 (11/2/2022)

Courtesy Reminder: DMS Online User Access

Management Bulletin 550 (10/19/2022)

Courtesy Notice: DMS Online Outage

Management Bulletin 549 (10/12/2022)

URGENT CALL TO ACTION – Asylum Seekers Housing Needs

Management Bulletin 548 (9/22/2022)

Capital Bill Preservation Program Webinar Link & FAQs

Management Bulletin 547 – Webinar Reminder (9/14/2022)

Capital Bill Preservation Program Long-Term Monitoring and Webinar Invitation

Management Bulletin 547 – Updated (9/13/2022)

Capital Bill Preservation Program Long-Term Monitoring and Webinar Invitation

Management Bulletin 547 (9/8/2022)

Capital Bill Preservation Program Long-Term Monitoring and Webinar Invitation

Management Bulletin 546 (10/3/2022)

Courtesy Notice: Updated Illinois Smoke Alarm Law

Management Bulletin 545 (8/31/2022)

SRN/Section 811 Unit Waiver Request Form Changes

Management Bulletin 544 (7/19/2022)

IHC Virtual Event – Demystifying the Statewide Referral Network

Management Bulletin 543 (7/18/2022)

2022 Income/Rent Limits for HOME, HTF, NSP

Management Bulletin 542 (5/26/2022)

IHDA 2022 Biannual Report

Management Bulletin 541 (5/19/2022)

HUD 2022 Income Limits

Management Bulletin 540 (5/2/2022)

Chicago Resilient Communities Pilot Program

Management Bulletin 539 (3/18/2022)

Reminder of 2022 LIHTC and Compliance Connection Deadlines

Management Bulletin 538 (2/14/2022)

Housing Credit Coronavirus Relief Guidance Extension and Expansion

Management Bulletin 537 (4/6/2022)

State Law Impacts on Pet Policy

Management Bulletin 536 (2/9/2022)
HUD Required Carbon Monoxide Alarms or Detectors in Assisted Housing

Management Bulletin 535 (1/28/2022)

2022 Social Security COLA Increase

Management Bulletin 534 (1/28/2022)

2022 Security Deposit Interest Rate

2021 Management Bulletins

Management Bulletin 533 (12/16/2021)

Issuance of 2022 Compliance Connection

Management Bulletin 532 (10/21/2021)

HUD HOME Waiver Update, Revision and Extension

Management Bulletin 531 (9/1/2021)

IDHR General, Fair Housing Training and Development

Management Bulletin 530 (9/1/2021)

Eviction Moratorium Update

Management Bulletin 529 (8/4/2021)

New CDC Order on Evictions

Management Bulletin 528 (7/26/2021)

Eviction Moratorium Update

Management Bulletin 527 (6/28/2021)

IHDA Asset Management – FY 22 Structural Changes Announcement

Management Bulletin 526 (6/30/2021)

Eviction Moratorium and COVID-19 Reopening Updates

Management Bulletin 525 (6/7/2021)

*Correction – 2021 Income/Rent Limits for HOME, NHTF, NSP

Management Bulletin 524 (5/4/2021)

State Rental Assistance Program Opens May 17

Management Bulletin 523 (4/30/2021)

HUD 2021 Income Limits

Management Bulletin 522 (4/26/2021)

2021 Compliance Monitoring

Management Bulletin 521 (4/1/2021)

Cook County Assessor’s RPIE Tool Webinar

Management Bulletin 520 (3/31/2021)

Extension of State and Federal Prohibitions on Evictions

Management Bulletin 519 (3/11/2021)

2021 Illinois Rental Payment Program

Management Bulletin 518 (2/11/2021)

Issuance of 2021 Compliance Connection

Management Bulletin 517 (2/9/2021)

IRS Renews COVID-19 Regulatory Relief for LIHTC Properties

Management Bulletin 516 (2/8/2021)

HUD Renews HOME Program Regulatory Relief

Management Bulletin 515 (1/21/2021)

2021 OCAF Adjustment

Management Bulletin 514 (1/21/2021)

2021 Social Security COLA Increase

Management Bulletin 513 (1/21/2021)

2021 Security Deposit Interest Rate

Management Bulletin 512 (1/14/2021)

Update on State and Federal Prohibitions on Evictions

2020 Management Bulletins

Management Bulletin 511 (11/17/2020)

RHS Documentation Submission Updates

Management Bulletin 510 (10/29/2020)

RHS Documentation Submission Updates

Management Bulletin 509 (10/23/2020)

Tenant Event Reporting for Years Prior to 2020 Compliance Year

Management Bulletin 508 (9/4/2020)

Eviction Restrictions

Management Bulletin 507 (8/19/2020)

Emergency Rental Assistance (ERA) Program

Management Bulletin 506 (8/4/2020)

LIHTC Program Regulatory Relief

Management Bulletin 505 (7/6/2020)

Property Contact Information – Update with IHDA Asset Management

Management Bulletin 504 (6/30/2020)

2020 Income / Rent Limits for HOME, HTF, NSP Programs

Management Bulletin 503 (6/26/2020)

CARES Act Eviction Moratorium – HUD Model Documents

Management Bulletin 502 (6/9/2020)

Updates to COVID-19 Guidance

Management Bulletin 501 (5/1/2020)

COVID-19 Guidance on Evictions

Management Bulletin 500 (4/30/2020)

HUD 2020 Income Limits

Management Bulletin 499 (4/29/2020)

HOME COVID-19 Waivers

Management Bulletin 498 (4/20/2020)

LIHTC Annual Income Certifications

Management Bulletin 497 (4/17/2020)

Section 811 File Audit Reviews Suspended

Management Bulletin 496 (4/16/2020)

Management and Occupancy Reviews (MORs) Suspended

Management Bulletin 495 (4/9/2020)

IHDA Asset Management COVID-19 FAQ

Management Bulletin 494 (4/1/2020)

COVID-19 Response – Audit Filing Extension

Management Bulletin 493 (3/20/2020)

IHDA is Open for Business

Management Bulletin 492 UPDATE (3/13/2020)

Modification of Asset Management Monitoring Activities based on COVID-19 (Coronavirus)

Management Bulletin 492 (3/11/2020)

Interim Guidance on COVID-19 (Coronavirus)

Management Bulletin 491 (3/25/2020)

Just Housing Amendment to the Cook County Human Rights Ordinance

Management Bulletin 490 (3/6/2020)

Cook County Assessor’s Real Property Income & Expense (RPIE) Data Tool

Management Bulletin 489 (2/26/2020)

FAQs on Citizenship and Social Security Number Requirements

Management Bulletin 488 (2/20/2020)

2020 OCAF Adjustment

Management Bulletin 487 (2/7/2020)

New HUD Guidance on Assistance Animals

Management Bulletin 486 (1/17/2020)

IHDA Audit Guidelines