Property Owners, Managers, & Other Partners

 

IHDA-Assisted Multifamily Rental Housing

IHDA and its Asset Management department welcome you to this page which outlines key information and helpful resources for the management of IHDA-assisted multifamily rental housing.

Scope

The Asset Management department is responsible for ensuring effective and efficient program administration and long-term compliance for the largest portfolio of affordable multifamily rental housing in the state of Illinois. This work encompasses physical, financial, and operational compliance oversight for 1,925 properties containing 101,906 units – and growing – that utilize a variety of financial instruments including debt, equity, and operating subsidy. The Asset Management department works in partnership with property developers, owners, and managers as well as other funders, interagency groups, and stakeholders.

Structure

The following teams comprise the Asset Management department: 

  • Executive: Establishes and implements departmental strategic direction – guiding structure, operations, preservation initiatives, and department culture – in partnership with internal and external stakeholders.​
  • Strategic Solutions: Serves as an implementation driver for departmental strategic direction through consultative work in policy, processes, data, and training. 
  • Portfolio Analysis: Ensures financial viability of properties through financial analysis, insurance and reserves administration, and loan servicing. Proactively identifies and responds to portfolio risks through an array of intervening measures including restructuring of ownership, management, and/or financing. 
  • Program Administration: Develops and implements programming including contractual and subsidy administration. Oversees physical conditions compliance based on applicable Federal and State standards through capital improvement request handling and conduct of inspections.  
  • Rental Compliance: Oversees operational compliance of properties assisted with IHDA bonds, grants, loans, or tax credits based on applicable Federal and State standards through management, occupancy, and tenant file reviews

Mission

Ensure effective and efficient program administration and long-term compliance for the largest portfolio of affordable multifamily rental housing in Illinois.

Vision

Take a structured and strategic approach to preserve the IHDA investment in and to achieve optimal benefits for residents in partnership with property owners/agents.

Values

Principles of communication, accountability, and consistency inform decision-making, shape culture, and drive work.

Additional Informational Resources

FY 22-24 Strategic Plan and Appendix

FY 22-24 Objectives and Key Results (OKR) Snapshot

FY 22 Priority Initiatives

IHDA and its Asset Management department are excited to announce the 2021 Compliance Connection resource portal which outlines annual compliance requirements and options for our valued partners – property owners and managers. Please check out the link below to access related information and documentation including guidance on use: 

2021 Compliance Connection

Annual Certifications

Consolidated Certificate of Compliance

Tenant Profile Compliance Report (HOME, CDBG, NHTF, NSP)

Section 8 Income Targeting – Extremely Low-Income (30%)

Section 8 HUD-9834 Addendum B

Ownership Structure Certification (Exhibit C)

Certification of Incumbency for Document Execution Authorization

HOME and NHTF Lease Rider

HOME Annual Student Certification

HOME Tenant Income Certification

Rental Schedules/Worksheets-Section 8

Instructions for Rent and Utility Allowance Request

Contract Renewal Request Form

AAF Rent Comparability Study (RCS) Worksheet

AAF Rent Increase Worksheet for New Construction and Substantial Rehabilitation

Appendix 3: Sample Format for Owner’s Certification of Compliance with the Requirements of Notice

Rental Schedules/Worksheets-All Other Programs

Instructions for Rent and Utility Allowance Request

Rent and Utility Allowance Request

Utility Allowance Summary

Management Agreement Extension

Management Agreement Extension and Amendment

Tenant Management

Tenant Selection Plan – Other Programs

Tenant Selection Plan – Other Programs – Exhibits and Addendums

Tenant Selection Plan – Section 8 Programs 

Tenant Selection Plan – Section 8 Programs – Exhibits and Addendums 

Tenant Selection Plan – Section 8 Moderate Rehabilitation Developments

Affirmative Fair Housing Marketing Plan (AFHMP) Initial and Ongoing

Management Plan Requirement Guidelines

Addendum to Management Plan Average Income Test Commitments

Section 8, Mod-Rehab Tenant File Guidance

HOME, NHTF, CDBG, NSP, IAHTC Tenant File Guidance

LIHTC, TCAP, 1602 Tenant File Guidance

Recommended Tenant File Setup

Quarterly Occupancy and Waitlist Reporting

HUD Fair Housing Poster – English

HUD Fair Housing Poster – Spanish

Sample Wait List Form

VAWA Model Emergency Transfer Plan – PDF Version

VAWA Emergency Model Transfer Plan – Word Version

Tax Credit

Acceptable Forms of Income and Asset Verification

TC Under $5K Asset Certification

Building Data Report

Tax Credit Annual Compliance Fee Payment and Mailing Instructions

Tax Credit Lease Addendum

Certification of Student Eligibility

Management Bulletin 528 (7/26/2021)

Eviction Moratorium Update

Management Bulletin 527 (6/28/2021)

IHDA Asset Management – FY 22 Structural Changes Announcement

Management Bulletin 526 (6/30/2021)

Eviction Moratorium and COVID-19 Reopening Updates

Management Bulletin 525 (6/7/2021)

*Correction – 2021 Income/Rent Limits for HOME, NHTF, NSP

Management Bulletin 524 (5/4/2021)

State Rental Assistance Program Opens May 17

Management Bulletin 523 (4/30/2021)

HUD 2021 Income Limits

Management Bulletin 522 (4/26/2021)

2021 Compliance Monitoring

Management Bulletin 521 (4/1/2021)

Cook County Assessor’s RPIE Tool Webinar

Management Bulletin 520 (3/31/2021)

Extension of State and Federal Prohibitions on Evictions

Management Bulletin 519 (3/11/2021)

2021 Illinois Rental Payment Program

Management Bulletin 518 (2/11/2021)

Issuance of 2021 Compliance Connection

Management Bulletin 517 (2/9/2021)

IRS Renews COVID-19 Regulatory Relief for LIHTC Properties

Management Bulletin 516 (2/8/2021)

HUD Renews HOME Program Regulatory Relief

Management Bulletin 515 (1/21/2021)

2021 OCAF Adjustment

Management Bulletin 514 (1/21/2021)

2021 Social Security COLA Increase

Management Bulletin 513 (1/21/2021)

2021 Security Deposit Interest Rate

Management Bulletin 512 (1/14/2021)

Update on State and Federal Prohibitions on Evictions

 

2020 Management Bulletins
Management Bulletin 511 (11/17/2020)

RHS Documentation Submission Updates

Management Bulletin 510 (10/29/2020)

RHS Documentation Submission Updates

Management Bulletin 509 (10/23/2020)

Tenant Event Reporting for Years Prior to 2020 Compliance Year

Management Bulletin 508 (9/4/2020)

Eviction Restrictions

Management Bulletin 507 (8/19/2020)

Emergency Rental Assistance (ERA) Program

Management Bulletin 506 (8/4/2020)

LIHTC Program Regulatory Relief

Management Bulletin 505 (7/6/2020)

Property Contact Information – Update with IHDA Asset Management

Management Bulletin 504 (6/30/2020)

2020 Income / Rent Limits for HOME, HTF, NSP Programs

Management Bulletin 503 (6/26/2020)

CARES Act Eviction Moratorium – HUD Model Documents

Management Bulletin 502 (6/9/2020)

Updates to COVID-19 Guidance

Management Bulletin 501 (5/1/2020)

COVID-19 Guidance on Evictions

Management Bulletin 500 (4/30/2020)

HUD 2020 Income Limits

Management Bulletin 499 (4/29/2020)

HOME COVID-19 Waivers

Management Bulletin 498 (4/20/2020)

LIHTC Annual Income Certifications

Management Bulletin 497 (4/17/2020)

Section 811 File Audit Reviews Suspended

Management Bulletin 496 (4/16/2020)

Management and Occupancy Reviews (MORs) Suspended

Management Bulletin 495 (4/9/2020)

IHDA Asset Management COVID-19 FAQ

Management Bulletin 494 (4/1/2020)

COVID-19 Response – Audit Filing Extension

Management Bulletin 493 (3/20/2020)

IHDA is Open for Business

Management Bulletin 492 UPDATE (3/13/2020)

Modification of Asset Management Monitoring Activities based on COVID-19 (Coronavirus)

Management Bulletin 492 (3/11/2020)

Interim Guidance on COVID-19 (Coronavirus)

Management Bulletin 490 (3/6/2020)

Cook County Assessor’s Real Property Income & Expense (RPIE) Data Tool

Management Bulletin 489 (2/26/2020)

FAQs on Citizenship and Social Security Number Requirements

Management Bulletin 488 (2/20/2020)

2020 OCAF Adjustment

Management Bulletin 487 (2/7/2020)

New HUD Guidance on Assistance Animals

Management Bulletin 486 (1/17/2020)

IHDA Audit Guidelines

2019 Management Bulletins

Management Bulletin 485 (8/5/2019)

IHDA LIHTC Manual for Owners and Agents

Management Bulletin 484 (6/26/19)

2019 HOME Limits

Management Bulletin 483 (6/20/19)

Point of Contact Updates

Management Bulletin 482 (5/10/19)

HUD 2019 Income Limits

Management Bulletin 481 (2/4/19)

2019 Security Deposit Interest Rate