FOIA

Freedom of Information Act (FOIA)

Introduction to Freedom of Information

As a steward of public tax dollars, IHDA makes every effort to operate in an open and transparent manner. Much of the information and many of the documents generated by our business are available on our website, including notices for public meetings, their agendas and the resulting minutes. If you can’t find what you are looking for and you believe it to be public information, you should submit a written request pursuant to the Illinois Freedom of Information Act (“FOIA”) (5 ILCS 140).

IHDA’s corresponding rules, Access to the Public Records of the Illinois Housing Development Authority, codified at 2 Ill. Ad. Code 1976, provide additional framework by which the Authority’s public records may be accessed. Pursuant to 5 ILCS 140, Section 2 (c), a public record is any records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, cards, tapes, recordings, electronic data processing records, electronic communications recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of or under the control of any public body.

Please note that some records are not subject to release via the FOIA process; these types of records are described under 5 ILCS 140/7. Some records may also be subject to confidentiality provisions imposed by other statutes; these types of records are described under 5 ILCS 140/7.5. The FOIA process for disclosure of information does not supersede these other applicable statutory and judicial mandates.

How to Submit a FOIA Request

Your request must be submitted in writing through any of the following means: the interactive FOIA web form below, facsimile, mail or special carrier (UPS, FedEx, etc), or email. The web form is provided as an example only. You may use any format for your request. Please direct your request to the Freedom of Information Officer as noted below. Your request should include the following: (i) your full name, mailing address, daytime phone number, fax number, email address and your organization’s name (if applicable); (ii) a description of the public records sought, being as specific as possible; and (iii) whether the request is for inspection of the public records, copies of the public records or both. With respect to requests regarding affordable housing developments that have benefitted from the Authority’s financing and tax credit programs, please include the development’s name and address. Please note that the Authority’s files are extensive so it is important that requests are as specific as possible. A specific request will avoid any unnecessary delays and any preventable copying fees.

This is the Authority’s interactive web form for FOIA requests.

Your Name (required)

Title

Company

Address (required)

City (required)

State (required)

Zip Code (required)

Phone (required)

Fax

Email Address (required)

Please indicate if you wish to inspect the records or request a copy or both.

 Inspection Copy Both

Description of Request (required)


To e-mail your request using the web form, complete the fields above and press SEND. You may also print the form or use any other written means of requesting and send to any of the following:

  • Karri Kartes – Freedom of Information Officer
    Illinois Housing Development Authority
    111 E. Wacker Drive – Suite 1000
    Chicago, Illinois 60601
  • Facsimile Number: 312.832.2169
  • kkartes@ihda.org

For more information, call 312.836.5329.

We will respond as quickly as we can, and definitely within 5 business days of receipt of the request. Our goal is to fulfill your request within that time unless we simply need more time to process it, at which time we’ll let you know that an extension of time is needed. The Authority may give notice of an extension of time to respond which does not exceed an additional 5 business days. The person making the request and the Authority may agree to extend the response time. The Authority will respond to requests for commercial purposes within 21 days. “Commercial Purpose” means the use of any part of a public record or records, or information derived from public records, in any form for sale, resale, or solicitation or advertisement for sales or services. With respect to requests for inspections of public records, the records will be made available for inspection during normal business hours at the offices of the Authority. Copies of public records will be provided upon payment of any charges due.

Authority

This website information concerning FOIA is being provided as required by 5 ILCS 140/4 of FOIA. This website information may be revised and/or updated in the future.

Fees Associated with FOIA

The first 50 pages of black and white, legal or letter sized copies of records requested are free. Anything that surpasses 50 pages is generally 15 cents per page. If, for some reason, copies of records that are provided to a requestor that are not on black and white, legal or letter sized paper, the Authority will charge a fee not to exceed the actual cost of reproduction.

Appeals

The Authority will respond to your request in one of three ways: (i) approve the request; (ii) approve the request in part and deny in part; or (iii) deny the request. If all or part of the information requested is denied, you have the right to request a review of the denial of the records to the Public Access Counselor at the Office of the Illinois Attorney General (5 ILCS 140/9.5 (a)) by submitting a written request for review to:

Public Access Counselor
Office of the Attorney General
500 South 2nd Street
Springfield, Illinois 62706
Fax: 217.782.1396
Email: publicaccess@atg.state.il.us

The request for review should include a copy of your original request and a copy of the denial.
You also have the right to seek judicial review of your request by filing a lawsuit in the State Circuit Court (5 ILCS 140/11).

Block diagram of IHDA’s functional subdivisions

Total amount of operating budget

Fiscal Year 2017 – Revenues/Reimbursements: $58,958,870; Expenses: $46,674,345

Number and location of all offices

IHDA has one office, located at 111 E. Wacker Drive, Suite 1000, Chicago, Illinois

Approximate number of full and part-time employees

276